Powering Payroll, Compliance & Workforce Management in Zambia

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Simplify Payroll, Compliance & Hiring in Zambia with Us

How We Help You with Payroll & Compliance in Ghana

Whether you're hiring your first employee or managing hundreds, our team helps you navigate local laws and execute flawless payroll.

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Payroll Outsourcing

Accurate, compliant payroll processing—including local tax filings, reporting, and payslip delivery.

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Employer of Record

Hire employees without a legal entity. We act as legal employer and handle all compliance responsibilities.

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Payroll Software – Zambia

Global payroll software built for complexity—configurable, compliant, and integrated with your HR stack.

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Compliance Services

Tax and statutory support for onboarding, terminations, and filings in
Zambia
, standalone or bundled.
Customize your Payroll Solution

Zambia at a Glance

Whether you're hiring your first employee or expanding an existing team, understanding the local employment landscape is essential. From visa requirements and statutory benefits to payroll taxes and regulatory oversight, this section provides a practical overview of what employers need to know to stay compliant and operate effectively in 

Zambia
Work Permits & Visas
  • Foreign nationals may obtain short-term work permits (valid 3 months, renewable once to a max of 6 months) or long-term employment permits (valid up to 2 years).
  • Work permits required for all foreign employees working for Zambian entities.
    • Payroll
  • Payroll Cycle: Wages typically paid on the final working day of the month.
  • Income Components: Salary, bonuses, overtime, allowances, taxable benefits, and certain lump-sum perks.
  • Employer Contributions: NAPSA (pension), National Health Insurance, social security.
  • Benefits in Kind: Lodging, transport, health care, food—non-cash benefits provided at employer discretion.
  • Deductions: Only expenses wholly and exclusively incurred for income generation; generally limited in practice.
  • Payroll Taxes: PAYE deducted and remitted by employers; 0.5% Skills Development Levy also payable.
  • Minimum Wage: ZMW 2,313.10 per month
    • Employment Contracts
  • Probation: Up to 3 months, extendable once to a maximum of 6 months.
  • Working Hours: 48 hours/week; overtime paid at 1.5x regular hourly rate.
  • Notice Periods:
    • <30 days contract: 24 hours
    • 1–3 months contract: 14 days
      • 3 months contract: 30 days
  • Termination:
    • By written notice (1 month for <5 yrs service; 2 months for ≥5 yrs).
    • Without cause for serious misconduct.
    • By mutual consent or redundancy.
  • Severance:
    • Fixed-term: 25% of basic pay earned.
    • Redundancy: 2 months’ basic pay per completed year.
    • Death: 2 months per year.
    • Medical discharge: 3 months per year.
  • Non-Compete: Enforceable if reasonable.
    • Employee Benefits
  • Social Security:
    • NAPSA pension – combined 10% (capped at ZMW 3,416.40/month).
    • National Health Insurance – 1% employer + 1% employee.
    • Workers’ Compensation – employer-funded, based on risk level.
  • Health: Covered under National Health Insurance.
  • Retirement: Provided through NAPSA.
  • Annual Leave: 24 days.
  • Sick Leave: Up to 6 months (3 months at 100%, then 3 months at 50%).
  • Maternity Leave: 14 weeks (extended for multiple births; reduced after miscarriage).
  • Paternity Leave: 5 consecutive working days.
  • Family Leave: 7 days paid per year.
  • Public Holidays: 14 days.
    • Tax Overview
  • Tax Residency: Present ≥183 days in a charge year, or not temporarily in Zambia.
  • Tax Year: January 1 – December 31.
  • System: Source-based; residents also taxed on foreign dividends/interest.
  • Taxable Income: Employment income and benefits; several exemptions apply (pensions, medical grounds lump sums, scholarships, etc.).
  • Rates: Progressive 0%–37%.
  • DTAs: Zambia maintains multiple double taxation agreements.
    • Personal Income Tax
    Annual Taxable Income (ZMW) Tax Rate
    Up to 61,2000%
    61,201 – 85,20020%
    85,201 – 110,40030%
    Above 110,40037%

    Full Country Guide

    How We Help You with Payroll & Compliance in Ghana

    Want the complete PDF guide for

    Zambia

    ? We share detailed country guides covering payroll, tax, and compliance — and we send new updates regularly. Just send an email to solutions@praxima.com, and we’ll send it straight to your inbox.

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    Global Payroll Solutions for Every Market

    Expanding beyond

    Zambia

    ? Discover how we support compliance and payroll operations in 70+ countries.

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    Why Global Companies Trust Our Zambia Payroll

    Trusted Payroll Solutions Backed by Decades of Experience

    With over 30 years of experience managing payroll and compliance across continents, we’re a trusted partner to enterprises in

    Zambia

    and beyond.

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    Support

    Experts with deep local knowledge guide you through every step—onboarding, payroll, compliance—ensuring smooth operations in

    Zambia
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    Trust

    Global enterprises and Fortune 500s rely on us for consistent, compliant payroll delivery across complex, multi-country environments

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    Scalable

    Our solutions adapt as you grow, whether you're hiring your first local employee or scaling an international team

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    Compliance

    Stay ahead of legal changes. We ensure your payroll and employment practices remain fully compliant with

    Zambia

    's laws

    See Why Leading Companies Choose Us

    Let’s Talk Zambia

    Whether you need Payroll Outsourcing, Employer of Record services, or advanced Payroll Software, our experts are here to help you find the right solution. Contact us today for support with payroll, compliance, and hiring in

    Zambia
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